While it’s easy to defend something you know well, it’s tougher to mount a vigorous defense of something with which you’re not familiar. But with a solid knowledge base, not only can you articulately defend your position, you can also better assimilate new knowledge that advances a fierce conversation towards a solution.
Recently, a client contacted us about a glitch with her survey launch. Panicked, she blamed the mishap on our system. But I was confident the issue wasn’t inherent to our system but was instead caused by user error.
As we continued our discussion, I discovered a major part of the problem: too many cooks in the kitchen. Although our platform allows survey administrators to create and assign user subaccounts, those administrators must also set user permissions and monitor sub-user activity. In this case, multiple individuals had access to this account; unfortunately, however, they weren’t communicating with each other.
As our conversation progressed, I also learned our client was receiving a high number of email bounce backs. I got a sense the Email Relay settings were causing this problem — and, sure enough, these settings were activated.
When Email Relay is on, we’re not able to provide tracking information as the emails are being routed through the client’s server. While the client wasn’t sure who had changed these settings, she was happy we found a resolution.
My thorough training allows me to listen intently and ask the right questions. Rather than become defensive, I work with our clients to find solutions.
As I’ve learned, knowing your subject matter is key to helping all of us manage the insecurities that make people defensive, empowering us to provide the highest quality customer service.