After my last blog post, many people asked me to go into more depth about the best ways to back up their data. While we all know the importance of backing up our files, it’s often one of the most neglected acts of basic computer maintenance. But as anyone who’s experienced a computer crash can tell you, losing your most important data — personal and professional — is an unmitigated disaster that can end in tears. Don’t let this happen to you.
So, here are a few more useful tips that will help you keep your data safe and secure:
First, keep track of where you store your information. While keeping your files organized is good for workflow, consolidating your data also makes it easier for data specialists to recover those files if your hard drive crashes.
Second, schedule a regular backup. It’s a simple process that requires simply an external hard drive and approximately 30 minutes. Plug the external drive into your computer’s USB and follow the prompts that guide you through making it your default backup drive. Once the process is complete, your operating system will regularly and automatically back up your computer.
Third, sign up for a cloud storage service. Dropbox, Google, Apple, Microsoft and Amazon offer cloud services with differing amounts of free and paid storage space. While the one you choose is mostly a matter of preference, these services ensure that your most important files are backed up and available no matter where you are.
Finally, keep physical copies of your most valuable documents. While digital storage has many advantages, there’s nothing like having a hard copy of a file that was lost or accidently deleted.
But no matter what solution you choose, you must always be proactive. Because although I got your back (up), you have to always watch your front.